Sports Coordinator Checklist
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- Published: Monday, 29 August 2016 14:42
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Click Here for a Sports Coordinator's Checklist WORD document.
SPORTS COORDINATORS’
CHECKLIST
POST SEASON/SEEDING MEETING
1._____Approximately one week before the seeding meeting send a reminder to athletic
directors. Send details of the tournament for review—brackets, dates, sites, etc. to reach
the conference president in time for the executive board meeting that precedes the
scheduled seeding meeting for that sport. It is also the coordinator's job to devise a
a two year master schedule for their sport when needed. This schedule must be
submitted to the president and executive board for approval at least two weeks
prior to the post-season meeting.
2._____The seeding meeting must follow the IHSA’s guidelines which include:
A. Exchange of win-loss records—each coach should provide current, updated records
to each coach for their level, the coordinator, and the presiding executive board
member.
B. A timed, open discussion of each team should take place. A limit of two minutes per
coach should be imposed.
C. Each coach then ranks the teams, excluding his/her own, on a sheet provided. The votes are then tallied. The results should be given in order for coaches to fill in
brackets. Make sure times, sites, and dates are all correct.
3. _____ Any and all expenses incurred for renting a facility or site, should be submitted
to the conference treasurer for approval before an agreement is reached.
3._____Remind coaches from host schools about officials’ fees and provide them with phone
and fax numbers to report results. Sportsmanship rating forms for the season are to be
turned in at this time. Any school that does not submit a rating form is not eligible to
be recognized for this award. Each host school should receive a financial report form
which should be sent to the conference treasurer within two weeks of the last
tournament game hosted.
4._____Select All Conference Athletes according to conference guidelines. Each coach must
have statistics for each player nominated. Make sure all names are spelled correctly
and identified with the correct schools. Send a copy to the conference president and to
Nancy Boros at St. Joseph. Nominations for Athlete of the Year must follow
GCAC guidelines for selection.
5._____Fax or email all tournament information to conference athletic directors, the conference
Treasurer and Recording Secretary the next morning with all dates, times and sites filled
in.
6._____Provide updated brackets with tournament results after each round to athletic directors,
conference officers, and assignors. Contact athletic directors or coaches to confirm
receipt of such information to avoid any conflicts or confusion.
7._____Phone, fax, or email all semi-final and final varsity results to the major newspapers
immediately upon completion of each contest. Scores of preliminary round contests
should be reported by the schools hosting those rounds.
8._____Send all final results to all participating schools and to conference officers. Please be
sure to include any officers who are not athletic directors.