SPORTS COORDINATORS’ CHECKLIST

PRE-SEASON

  1. Prior to the start of the season, send all pertinent information regarding the sport such as divisions, tournament dates and information, awards, tie-breaking procedures, end of season meeting date and times, etc.  All of this can be found on the conference website and calendar.
  2. Communicate with the conference assignor about reserving officials for the dates of the tournament(s). Refer to the conference directory for contact information for assignors.

  3. Emphasize the importance of playing all teams in the division prior to the end of the season meeting. For outdoor sports, this may require bumping non-conference opponents to ensure all conference games are played in time.

  4. Remind athletic directors and coaches about filling out sportsmanship forms and turning them in at the post-season meeting.

POST-SEASON

  1. Approximately one week before the post season meeting, send a reminder to the athletic directors.  Send details of the tournament for review to all conference officers for approval.

  2. Remind coaches from host schools about officials’ fees and financial report forms which must be turned in to the conference treasurer within two weeks of the last tournament game hosted.

  3. Select All Conference Athletes according to conference guidelines. Each coach should provide statistics for each player. Make sure all names are spelled correctly and identified with the correct schools.  Send a copy to the athletic directors, conference president and to Frankie Castagna at DeLaSalle.  Nominations for athletes of the year must follow GCAC guidelines for selections.

  4. Provide updated brackets for tournaments after each round to conference athletic directors, officers and to the assignor listing new dates and times.

  5. Send all final results to all participating schools and to conference officers. Please be sure to include any officers who are not current athletic directors.

 

Volleyball Guidelines

VOLLEYBALL GUIDELINES

 

  1. The host school of the Junior Varsity finals must have the Executive Board approval (6/23)

  2. The assignment chair shall determine which officials serve as umpire and which serves as referee. If the host school has no preference, the officials shall decide between themselves. The assignments shall be reversed for the Junior Varsity contest.

  3. The host school shall supply a structure from which the official can view the game clearly.

  4. JV and Freshman Conference tournament positions will be determined at a post-season or on-line seeding meeting. (9/13)

  5. Volleyball All-Conference Athletes selection shall be made at the post-season Divisional meetings.

  6. The 1st and 2nd place Divisional teams will each be entitled to two (2) All-Conference positions.

  7. The 3rd and 4th place Divisional teams will each be entitled to one (1) All-Conference position.

  8. The remaining All-Conference positions, based on the formula defined in the By-Laws, are wild card positions and may be selected from any Divisional team.

  9. Selections will be made by a vote based on open discussion and statistics provided by the coach.

  10. A vote will be taken at this meeting to determine the Athlete of the Year.

  11. The following procedures are to be followed for seeding meetings:

  12. The Sports Coordinator should have all completed Divisional records from the coaches at the time of the seeding meeting and should send the final standings to the Corresponding Secretary.

  13. All discussion of teams’ wins and losses should be open with attempt at establishing common opponents.

  14. Final ranking of the teams for the tournaments should be done after a complete review of all information on every school. The IHSA procedure/format for seeding tournaments will be used. 

  15. Bracket sheets and pool play pairings with assigned tournament sites should be handed out only after the rankings have been completed.

  16. The Athletic Director of the school hosting the meeting will be present at the seeding meeting.

    Tournament format:

  17. The Junior Varsity tournament will include all schools. There will be a seeding or on-line meeting for all Junior Varsity coaches. The tournament will be structured in two brackets - Red and White. The top eight-ranked teams will play in the Red bracket. The remaining teams will play in the White bracket. A qualifying round will be used to fill the White bracket.

  18. The Freshman team tournament is structured the same as the Junior Varsity tournament.

  19. All level tournament sites will be determined by the Sports Coordinator and approved by the AD Executive Boards. (5/96)

  20. Schools will cover all expenses for GCAC tournaments that they are hosting. Host schools will be reimbursed upon the completion of a financial report which must be submitted to the GCAC Treasurer within 2 weeks after the completion of the tournament. (6/23)

TENNIS GUIDELINES

 

For dual matches between member schools:

 

  1. Varsity matches (two (2) singles and three (3) doubles) shall play two (2) out of three (3) sets. Additional matches may be two (2) out of three (3) sets or an eight (8) game Pro-Set as decided by the mutual agreement of the coaches.  Additional matches will play Wimbledon tiebreaker if competitors split sets.
  2. No one will be allowed on the courts except competitors.
  3. All matches will use a twelve (12)-point tiebreaker as in the IHSA state series competition.
  4. No line judges will be provided for any match unless requested by both players in order to eliminate conflict.
  5. If a dispute cannot be settled by the contestants, both coaches may enter the playing area in order to settle the disagreement.
  6. A player may not enter both singles and doubles events on the same day.
  7. Ranking of singles and doubles players shall be exchanged before the matches. Once the exchange takes place, ranking may not be changed for the remainder of the day
  8. A thirty (30) minute grace period should be allowed for late arrivals, except for the GCAC Tournament, where a fifteen (15) minute grace period will be given.
  9. Where applicable and when necessary, Divisional contests will take precedence over non-

Divisional and non-conference contests. (6/15) 

  1. 1. Only two (2) singles and three (3) doubles teams may compete in the GCAC tournament. At the GCAC tournament, coaching will only be permitted during the crossover.
  2. At the GCAC Tournament, team winners shall be determined as follows:(a) Two (2) points for a bye, provided the player with the bye wins her next match;(b) Two (2) points for a win;(c) In case of a tie, use the point spread for the top finishers of those teams that tied, and on down the line to break the  (d) There will be separate tournaments conducted in the Red Division and White Division 
  3. Each host school shall supply the tennis balls needed for the matches. New USTA tournament approved balls shall be used. 

  4. Schools entering the GCAC Tournament shall supply their own balls (five (5) cans).

  5. Participation in seasonal tennis play is not required for an individual attending a member school that does not field a tennis team to be eligible for the GCAC Tournament.

  6. In order to qualify for a team award, GCAC schools must have played a minimum of six (6) Varsity vs. Varsity GCAC contests.

  7. Positions for the GCAC tournament will be determined at the mandatory seeding meeting. True bracket seeding will determine the pairings i.e., 3 vs. 6 with the winner playing 2; 4 vs. 5 with the winner playing 1.  (9/12)

  8. All-Conference awards will be determined at the Conference meet and will include the 1st through 3rd Place finishers from first singles and doubles, the 1st and 2nd Place finishers from second singles, and second doubles and 1st Place third doubles. The number one singles champion of Red and White conference tournaments shall be designated Athlete of the Year.

  9. All GCAC Tournament guidelines shall apply at the JV level, with the additional guideline in effect for a JV Tournament: only those players who have not participated in more than three GCAC Varsity matches are eligible to compete in this tournament.

TRACK AND FIELD GUIDELINES

 

  1. The host school shall assume the following responsibilities:

a) supply competent individuals to serve as timers and judges for all events;

b) be sure the track facility is properly marked;

c) supply the official starter;

d) contact visiting teams if it becomes necessary to postpone the meet because of inclement weather;(6/23)

e) send a copy of meet results to competing school Athletic Directors and the Executive Board within one week.(6/23)

 

  1. There is no limit to the number of competitors on a track team.

 

  1. All team members shall remain in designated areas when they are not competing.

 

  1. Each coach, prior to the beginning of the meet, shall have assigned their team members to their respective events.

 

  1. The sport coordinator shall determine the number of competitors from each school allowed in an event.

 

  1. All competitors shall return to the finish line at the competition of a race until times and places have been recorded.

 

  1. The order of events shall be that specified by the IHSA.(6/23)

 

  1. Once a meet has begun, it must be continued unless the safety of the competitors is threatened. This judgment to postpone the meet shall be the official.  All member schools competing in the Conference Meet must attend the seeding meeting.(6/23)

 

  1. Prior seasonal competition is not required for a school or individual to be eligible for participation in the Conference tournament.

 

  1. Lane and heat position for the Conference meet shall be seeded from entry forms submitted to the sports coordinator by the predetermined deadline. Verification of prior competition must be available to qualify for seeding.  Converted times will be allowed for the GCAC meet.

 

  1. All Conference Athlete awards will be determined at the Conference meet and will include all 1st and 2nd place finishers.

 

  1. There will be one Athlete of the Year Award determined by the final results of the Conference Championship for Indoor Track. For Outdoor Track,  there will be one Athlete of the Year Award for the Red Division and White Division  determined by the final results of the Conference Championship. (4/18)

Softball Guidelines

GCAC SOFTBALL GUIDELINES

1. National Federation Rules for 12-inch fast pitch, modified by the IHSA, shall be followed except as specified in these guidelines.

2. The host school shall supply the official scorer for each game. The scorers should meet with the opposing scorekeeper after each inning.

3. The host school will supply the official game balls as sanctioned by the National Federation rules 

4. The host school will be responsible for setting up the field, bases, foul lines, pitching rubber, etc. in accordance with the National Federation rules.

5. If the field being used for games does not meet National Federation standards, the visiting team must be notified prior to the day of the contest.

6. If a team is up by10 runs after 5 innings or 15 runs after 4 innings the game should be considered complete. 

7. Divisional contests take precedence over non-Divisional play.

8. The host school is responsible for making a decision whether to call a game due to weather or field conditions. The host school must notify the opposing school and officials two (2) hours before the game time.  Once the game starts, the umpires make any decision concerning cancellations of the game.

9. Softball All-Conference athlete selections shall be made at the post-season Divisional meetings.

a) The 1st and 2nd place Divisional teams will each be entitled to two (2) All-Conference positions.

b) The 3rd and 4th place Divisional teams will each be entitled to one (1) All-Conference position.

10. The remaining All-Conference positions, based on the formula defined in the By-Laws, are wild card positions and may be selected from any Divisional team.

11. Selections will be made by a vote based on open discussion and statistics provided by the coach.

12. There will be an Athlete of the Year Award given in each Division. (9/05)

13. The following procedures are to be followed for seeding meetings:

14. The Sports Coordinator should have all completed Divisional records at the time of the seeding meeting. (6/15)

15. Final ranking of the teams for tournament should be done after a complete review of all information on every school. The IHSA procedure/format for seeding tournaments will be used. 

16. Bracket sheets with assigned tournament sites should be handed out only after the rankings have been completed.

17. A school which is hosting a tournament game will be permitted to play at their home sites whenever possible.

18. A member, or members, of the Executive Board will be present at the seeding meeting.

Tournament format:

The Junior Varsity tournament will include all schools. At the meeting, teams will be seeded, with the top eight (8) ranked teams playing in the Red bracket and the remaining teams playing in the White bracket.  Both brackets will include consolation play. 

The Athletic Director of the school hosting a seeding meeting must be present at the meeting. (6/23)

The Executive Board reserves the right to reschedule or cancel tournament contests due to weather and/or IHSA scheduled tournament dates.

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